Student Handbook 2021-2022

Walsh

Registration Policies and Procedures

Registration information and the schedule of classes can be found on the Walsh Student Portal. Log in and click the “Registration” link in Self-Service for Students for more information.

Students can register for classes online using Self-Service for Students in the Walsh Student Portal through the seventh day of the semester. Students should consult the academic calendar for appropriate registration dates. If Walsh encounters a problem processing a registration, the student will be contacted. Instructors and advisors do not register, add, drop, or withdraw students from courses. Students are not automatically dropped for non-payment or non-attendance.

Students can confirm their registration at any time by using the “Registration and Student Planning” link in Self-Service for Students in the Walsh Student Portal. Students should carefully review their schedules after registering and every time a schedule change is made to ensure that processing was completed and to ensure accuracy of course section numbers and meeting times. Confirmation of registration transactions will also be sent to the Walsh email account. Ultimately, a student’s schedule is the student’s responsibility.

Add/Drop Policy

Students may make changes to their schedules during the designated registration period. Courses can be added and/or dropped online using Self-Service for Students in the Walsh Student Portal or by Walsh email. Any course dropped during the add/drop period will not be reflected on the student’s academic transcript. There is no fee for adding or dropping courses.

A student may add classes to their schedule through the seventh day of the semester*. Please refer to the academic calendar for specific registration dates for the current semester.

A student may drop classes through the fourteenth day of the semester*. For courses dropped through the eighth day of the semester, 100 percent of the tuition charges will be credited to the student’s account*. For courses dropped between the ninth and fourteenth day of the semester, 50 percent of the tuition charges will be credited to the students account.

*See the Tuition Refund Policy section of the handbook for information on refundability of fees. Please refer to the academic calendar for specific refund dates for the current semester.

A student may change sections of a currently enrolled course through the fourteenth day of the semester. The section must be an open course with seats available. Instructor permission will be required to add into the new section and will be the responsibility of the student to obtain. There is no fee for changing sections of a currently enrolled course. Requests can be sent to records@walshcollege.edu, will need to be sent from the student’s Walsh email account, and will need to contain approval from the instructor. Students are responsible for investigating the timing/grade consequences of late registration prior to adding the class. Some assignments/activities and therefore points (i.e.: in-class participation credit) may not be able to be made up. Please note that assignments, assessments, etc. completed in the first and second weeks of the course may not be transferable.

Add/drop requests submitted by Walsh email will be considered as received on the date submitted.

The student is solely responsible for adjustments to their personal, professional, extracurricular, and employment schedules as they relate to class attendance.

A student who does not officially drop their course within the first two weeks of classes is financially obligated to pay for the course(s) even if they have not attended any sessions. * This includes any fees that have been added to the student account. Students receiving federal financial aid must review the Tuition Refund Policy Effect on Financial Aid Recipients section in this Handbook.

*Dates pertain to 11-week courses. Dates for courses that meet for less than 11 weeks may differ. Dates for these courses can be found on the Walsh Student Portal and/or the course syllabus.

Note: An international student on an F-1 visa must consult with the international student enrollment advisor/designated school official before dropping a class that will result in less than full-time status.

Advanced Assignments

Many classes have advanced assignments that need to be completed before the semester begins. Advanced assignments are available a week before the semester starts, and can be found by logging into Moodle through the Walsh Student Portal.

Cancellation of Enrollment

Walsh reserves the right to administratively cancel a student’s registration due to non-payment of tuition or fees, academic issues or if directed by an officer of Walsh.

Class Cancellations/Changes

Walsh reserves the right to cancel classes and make changes to the instructors and course prerequisites.

Class Enrollment Policy

Students are not allowed to attend classes unless they are officially enrolled and the appropriate tuition and fees have been paid. Students who violate this policy will not receive a grade or credit for that course. Each student is encouraged to check with the instructor to verify that they appear on the instructor’s official class roster.

Classroom Assignments

Students should consult the most current classroom assignment schedule on the first day of classes as room assignments may change. Final classroom assignments are posted on the website, outside of each classroom, and in the lobbies of each building on the first day of classes.

Confidentiality Statement and Security Information

Students who register online should be aware that the Walsh Student Portal is a fully encrypted website designed to protect confidential information. To further ensure confidentiality, passwords must be changed every 90 days. Please note that students are still responsible for preventing unauthorized access. It is important that students not share their login or passwords and to properly log out of the Walsh Student Portal when finished accessing information.

Identity Verification

Walsh verifies the identity of students enrolled in online distance learning courses through the establishment of unique username and passwords. This practice ensures that there is only one username and password for each student. These credentials are established during the admissions process and are required to access all online course resources and materials.

The Student Identity Verification Policy describes the procedures and methods of verifying and protecting distance learning student identity. This policy applies to all credit-bearing distance learning courses or programs offered by Walsh beginning with the application for admission and continuing through to a student’s graduation, transfer, withdrawal, or re-admission.

Walsh utilizes a secure login process to determine that the student who registers in an online distance learning course is the same student who participates in, completes, and receives credit for the course. Walsh delivers distance learning courses over the internet utilizing Moodle as the online learning management system (LMS). Upon admission, new students receive a unique user ID and a unique user-determined password to access Moodle from the Okta identity management service. User accounts are then encrypted and stored in Walsh’s Active Directory which is our authentication service. Moodle uses Okta authentication that recognizes credentials stored in the Active Directory in order to protect and verify user identity. No ‘Guest’ or any other third-party accounts are allowed to log in to the Moodle system.

Students are not allowed to change their user ID for any reason. The password must meet the following complexity requirements to enhance security:
• Have a minimum of 12 characters.
• Contain characters from three of the following four categories:
o English uppercase characters (A through Z)
o English lowercase characters (a through z)
o Base 10 digits (0 through 9)
o Non-alphabetic characters (for example, !, $, #, %)

Complexity requirements are enforced when passwords are changed or created. Passwords must be changed every 180 days. Passwords must be changed significantly and the previous two passwords cannot be used.

 

Exception Requests

Students are expected to complete all of the required courses for their degree program. In extenuating circumstances, a student may submit a request for an exception as it pertains to a specific course or prerequisite. Exception requests will only be considered if there are extenuating circumstances and no other course option. All exception requests must be submitted by email to a student's assigned academic advisor. The reason for the request must be included and documentation provided. Additional approvals may be needed when applicable.

Holds

There are six different types of holds that can affect a student’s registration: academic standing, administrative, admissions, final transcript, financial, and library. Students who have any of these holds placed on their record will not be eligible to register for courses, and must contact the appropriate office for resolution.

  • Academic Standing Hold – Applies when a student’s cumulative GPA falls below the minimum required to maintain satisfactory academic progress. Contact your academic advisor for resolution.

  • Administrative Hold – An administrator of Walsh has placed a hold to prevent the student from registering and/or receiving an academic transcript. Contact the Records and Registration office for resolution.

  • Admissions Hold – Applies to a student who has not attended Walsh for 12 consecutive months; has graduated; or has not provided the Admissions office with required documentation. Contact the Admissions office for resolution.

  • Final Transcript Hold – Applies to new students who have not provided Walsh with official transcripts from all colleges attended prior to registering for their second semester. Contact the Admissions office for resolution.

  • Financial Hold – A student owes Walsh for past tuition or fees. The hold will be removed once the student makes payment in the Business office.

  • Library Hold – A student has outstanding library fines or materials. The hold will be removed after the student returns the materials or pays the fines to the library.

Prerequisite Policy

  • Prerequisites are assigned to a course to ensure that the student is properly prepared for the course and will be able to derive the maximum educational benefit from that course. All students must follow course prerequisites unless otherwise noted. Undergraduate students are required to complete all prerequisite courses with a grade of “C” (2.000) or better for courses within their major and all communication courses. Graduate students must complete all course prerequisites with a grade of “C” (2.000) or better.

  • A student should consult the catalog for the most current course prerequisites. It is the responsibility of the student to plan the selection of courses so that all prerequisites for a selected course are successfully completed prior to enrollment.

  • A student who wants to request a waiver of prerequisites must submit the request through their academic advisor. The Prerequisite Waiver form will be forwarded to the department chair or program director for review prior to registration. The student will be notified when a decision is made. A student who has enrolled in a course without the required course prerequisites or an approved prerequisite waiver will be administratively dropped from the course. The student will receive a full tuition refund. See the Tuition Refund Policy section of the Student Handbook for information on refundability of fees.

Registration Confirmation

Students can confirm their registration at any time by using the “Registration and Student Planning” link in Self-Service for Students on the Walsh Student Portal. Students should carefully review their schedules after registering and every time a schedule change is made to ensure that processing was completed and to ensure accuracy of course section numbers and meeting times. Confirmation of registration transactions will also be sent to the student’s Walsh email account. Ultimately, a student’s schedule is the student’s responsibility.

Selection of Courses

Walsh does not specify or regulate the number of courses or credit hours selected by a student each semester, providing the student is in good academic standing. In undergraduate degree programs, Walsh considers 12 semester credit hours to be full-time. In graduate degree and doctoral degree programs, a student enrolled in 6 semester credit hours is considered to be full-time.

Upon admission to Walsh, a student employed on a full-time basis is urged to consult with their academic advisor concerning the appropriate course load. A student requesting any form of student financial assistance should inquire about the number of semester credit hours necessary to receive such benefits.

Although Walsh does not maintain a policy regarding the number of courses required each semester, the student should be aware of the time limitation attached to complete each degree program. More information about time limitations is listed in the Catalog in the sections entitled Bachelor’s Degree Graduation Requirements, Master’s Degree Graduation Requirements, and Doctoral Degree Graduation Requirements.

Textbooks and Course Materials

Walsh has an online tool to provide students with textbook and course materials information. Once registration for each term begins, go to textbooks.walshcollege.edu to view the required materials

Waitlist Policy

When a course meets its maximum registration capacity, students are given the option to add themselves to a waitlist. Once added to the waitlist, if a seat in the course becomes available, the student will receive an email to their Walsh email account letting them know that they have 24 hours to register for the open seat. Once the 24-hour period expires, the student is dropped from the waitlist and must add themselves back on if they want another opportunity to get a seat in the course. Students can manage their waitlists in the “Registration and Student Planning” link in Self-Service for Students in the Walsh Student Portal. All waitlists are ended approximately seven days prior to the term beginning. Students on a waitlist at that time will be notified through their Walsh email that the waitlist has ended, and any seats that may become available are registered for on a first come, first serve basis.

Withdrawal Policy

For 11-week courses, students may withdraw from courses beginning the third week of the semester through the ninth week of the semester. Students should refer to the current academic calendar for the most accurate dates pertaining to withdrawing from courses. For courses that meet for less than 11 weeks, withdrawal dates will be published in Self-Service for Students on the Walsh Student Portal each semester. Withdrawing from courses is a formal procedure that must be initiated by the student in writing, Walsh email or online through Self-Service for Students in the Walsh Student Portal. Walsh does not allow faculty or staff to initiate a withdrawal for a student for any reason including nonattendance.

There is no tuition refund given for withdrawn courses, and a grade of “W” (Withdrawal) appears on the student’s academic transcript. Students are responsible for all tuition and fees incurred. Students should carefully review their schedules after withdrawing from courses to ensure that processing was completed. Ultimately, a student’s schedule is the student’s responsibility.

Undergraduate and graduate students may withdraw from the same course no more than twice during their academic career. Withdrawing from separate sections of courses that are equated will be considered separate withdrawal attempts. A letter grade (A-F) will be issued on a student’s academic transcript when the withdrawn course is repeated for the third time.

Doctoral students may withdraw from any course only once during their academic career. A letter grade (A-C, or F) will be issued on a student’s academic transcript when the withdrawn course is repeated for the second time.

Withdrawal forms submitted online through the Walsh Student Portal or Walsh e-mail will be considered as received on the date submitted.

Students receiving federal financial aid are encouraged to contact the Financial Aid office before withdrawing from classes to determine if there are any financial implications as a result of the withdrawal. Additional details can be found in the Financial Aid and Scholarships section.

Note: An international student on an F-1 visa must consult with the designated school official/international advisor in the Admissions and Academic Advising office before withdrawing from a class that will result in less than full-time status.

Late Withdrawal Requests

Refer to the Late Withdrawal or Refund Policy section of this Handbook.